Last updated and effective: – 2/05/2026
Avant Assessment, LLC., (“Avant,” “us,” “we,” or “our”) is an Oregon Limited Liability Company that owns and operates a variety of online educational services, including online language proficiency assessment and testing services (collectively, the “Services”).
This Privacy Policy describes how we may collect, use, and disclose Personal Information that we collect from users of our Services, as well as your rights regarding your Personal Information.
In this Privacy Policy, we refer to users of the Services as “you,” or “your.” When we refer to “Personal Information,” we mean information that identifies, describes, or relates to an identified or identifiable individual, or that is reasonably capable of being associated with or could reasonably be linked, directly or indirectly, with a particular individual or household.
By accessing or using the Services, you acknowledge that you have read and understood this Privacy Policy.
Personal Information that we process on behalf of our individual customers (“Home Customers”) is subject to this Privacy Policy. In situations in which Avant processes Personal Information on behalf of our education institution customers (“Education Customers”), in addition to this Privacy Policy, your privacy is further governed by our contract with the Education Customer.
In this Privacy Policy, when we are referring to both Home Customers and Education Customers, we simplify the terms by referring to both groups as “Customers.” We refer to the end users who engage with the testing services as “Test Takers.”
Personal Information We Collect
The Personal Information we collect may vary depending on your role and the Services you are using.
| Product | Personal Information which may be Collected from Customers | Personal Information which may be Collected from Test Takers |
|---|---|---|
| Assessment Tests (including Avant STAMP products, Avant SuperLanguage tests, and Arabic Proficiency Test) | • State • District Name • School Name • Teacher Name • Other Staff Names• Testing Group Name • Language Mailing address of test takers under age 13 (only when the Global Seal of Biliteracy or a third party digital certification badge is requested) | • Login Name and Password • First Name • Last Name • Grade (optional at discretion of customer) • Test Taker ID • Written and Spoken Responses (audio recording) • Video of ASL responses (only available for test takers ages 13+) Mailing address of test takers ages 13+ (only when the Global Seal of Biliteracy or a third party digital certification badge is requested) |
| Avant PLACE and SHL | • State • District Name • School Name • Teacher Name • Other Staff Names • Testing Group Name • Language | • First Name • Last Name • Test taker ID An Education Customer will also be asked to provide the following information to support their class placement: • How many years has the individual studied or spoken the target language? • What tests has the individual taken in the target language? • Does anyone in the individual’s household/family speak a language other than English? • Which language? • Who in the household speaks that language? • In what grades has the individual previously studied the target language? |
| AvantProctor (Add on service, available for purchase by Education Customers in conjunction with Assessment Tests for students age 13+) | In addition to the information collected above, our third party proctoring partner also collects certain Personal Information from the test taker, as well as from any assistant who will be present during the test to support an accommodation. The information our proctoring partner collects is described in and is governed by their privacy policy and terms of service, which test takers must agree to before using. Avant may access and maintain a record of the following information for a limited period of time after the test and only for use in the event of a test rules violation: • Login Name and Password • First Name • Last Name • Email address • Grade • Test Taker ID • Spoken and Written Responses • Video of the testing, including video of any assistant present to support a test taker accommodation for proctoring purposes • Audio of the testing, including audio of any assistant present to support a test taker accommodation for proctoring purposes • Photo ID for verification purposes (stored for 14 days) | |
| Avant READY (only applicable in Nicaragua) | • Username and Password • First Name • Last Name • Email Address • Scores | |
| ADVANCE (available only to educators) | • Password • First Name • Last Name • Email Address • Language for the License | |
| Avant MORE Learning (available only to educators) | • First Name • Last Name • Email Address • Feedback on Training Sessions |
Our Education Customers may also choose to have their students sign into the Services through the Education Customer’s third-party single sign-on portal. In these cases, in addition to the information listed above, we also will receive a token that authenticates the individual in the Services.
In addition, if you choose to contact our Support team, we may collect your first and last name, email address, telephone number, and other contact information so that we may respond to you as needed as we work to answer your question or resolve your concern.
Automatically Collected Information
As you use our Services, we automatically collect certain information from you using various tracking technologies. The information we collect includes the Internet Protocol address associated with your device, your browser type and version, the operating system of your device, settings, unique device identifiers, network information and other device-specific information, as well as activity and log files. We also collect the language used on the device, the country where you are located, areas of the Services that you visit, the pages viewed and the time and duration of your visit.
We use this information to help us understand how our Services are used, diagnose technical problems, remember your preferences, improve our Services, and for security purposes (including preventing fraud and abuse and protecting our computer, software, hardware, and communications systems). When this information is in a form that identifies you as an individual, we treat it as Personal Information in accordance with this Privacy Policy.
The Technologies We Use to Collect this Information
We use cookies to automatically collect the information described above. Cookies are small data files sent by a website and stored on your device. Cookies store information that allows us to recognize the browser on return visits and to remember your preferences.
Third Party Cookies and Tracking
We use a variety of third parties to help us collect and understand the Automatically Collected Information described above, as well as to personalize the content that you see. Most browsers can be set to detect cookies and let you reject them, but refusing cookies may impact how some areas of our Services function. To learn more about browser cookies, including how to manage or delete them, refer to the Tools, Help, or similar section of your web browser.
A Note About Our Collection of Personal Information from Children
In the event that an Education Customer chooses to use our Services with students under the age of 13 or otherwise under the age of consent for privacy purposes in their jurisdiction, we rely on the Education Customer to obtain any necessary parental consents or act in lieu of the parents in providing consent for our collection and use of the Personal Information. We otherwise comply with our direct obligations for protecting that Personal Information. If we learn that we have inadvertently collected such Personal Information without the necessary consent, we will take steps to promptly delete it.
Parents of children under 13 or otherwise under the age of consent for privacy purposes in their jurisdiction who are using the Services under the direction of an Education Customer should contact the Education Customer if they wish to review or request deletion of their child’s Personal Information, or request that we make no further contact with their child. We will work with the Education Customer as necessary to facilitate that or any related rights requests.
We do not sell Services intended for children under 13 to Home Customers.
For more information about our collection and use of Personal Information from children under age 13, please see our Children’s Privacy Notice.
A Note About Personal Information Collected from Students of Education Customers
When Education Customers who are subject to the Family Educational Rights and Privacy Act (“FERPA”) contract with Avant, they agree to designate us as a “school official” with a “legitimate educational interest” in providing the Services as the terms are used in FERPA §§ 99.31(a)(1).
Avant remains under the direct control of the Education Customer with respect to the use and maintenance of FERPA-protected “education records” and uses student Personal Information only as set forth in our agreement with the Education Customer and in compliance with applicable law.
How and Why We Use Your Personal Information
We do not sell or rent your Personal Information, and we do not use your Personal Information for advertising purposes.
Generally, we use your Personal Information as described below.
- To provide and maintain the Services, including to create and manage login credentials; authenticate users of the Services; allow you to take tests and other assessments; provide results of test performance, including scores and other feedback related to the testing and assessment performance, as well as proctoring results; qualify and maintain the quality of our graders (which we refer to as “Raters”) and develop and improve our AI-enabled grading features; conduct proctoring and allow our third party partner to conduct proctoring when the Education Customer has chosen to purchase such features; provide reports to our Customers on their users’ performance; provide test results; and facilitate delivery of digital certification badging when a Home Customer or Education Customer has purchased or enabled such services.
- We use written, audio, and video test responses and proficiency level to qualify and maintain the quality of our Raters;
- We use written and audio test responses and proficiency scores that have been separated from all other information available in the tests to develop, train, and calibrate our AI-enabled grading features, however any audio files are first transformed into numerical files and used in the aggregate. Customers may opt out of use of Personal Information for AI-enabled grading features and any wholly automated grading of their tests by emailing privacy@avantlanguage.com
- To provide customer support, including via phone and email, to help maintain the security of our Services, and to communicate with you regarding the Services and solicit your feedback on the Services.
- As applicable, to process your payments in connection with the Services.
Our lawful basis for the processing described above, where and in the circumstances in which it is required, is to pursue our legitimate interest in providing, maintaining, and securing the Services and performance of a contract.
- In the event of a reorganization, merger, sale, assignment, bankruptcy, or similar business change, in which case we may need to transfer your Personal Information to that re-organized entity or new owner after the sale or reorganization for them to use in accordance with this Privacy Policy.
Our lawful basis for the processing described above, where and in the circumstances in which it is required, is to pursue our legitimate interest in providing, maintaining, and securing the Services and performance of a contract.
- In the event of an investigation, during which we may share your Personal Information with entities assisting us, or as may be required by applicable law in response to a known or suspected violation of our terms of use, fraud prevention, or other unlawful use of our Services.
- We may use and disclose your Personal Information as necessary to protect our rights or the rights and safety of our users, or as necessary in the event of a court order, regulatory inquiry or other lawful request. Provided, however, that unless legally prohibited, we will direct any such request to you or notify you before responding unless to do so would prejudice the prevention or detection of a crime.
Our lawful basis for the processing described above, where and in the circumstances in which it is required, is to fulfill our legal obligations to ensure the legality of our Services, and our legitimate interests in protecting our legal rights.
To provide existing Customers with marketing materials, including updates and offers about our Services. At any time, you may unsubscribe or opt-out of further email communications by clicking on the link labeled “unsubscribe” or “manage preferences” available at the bottom of each email or by contacting us at marketing@avantassessment.com.
Our lawful basis for the processing described above, where and in the circumstances in which it is required, is your consent.
Third Party Links
Our Services may contain links to third party websites. The fact that we link to a website is not an endorsement of that website and does not suggest that we are affiliated with that website. We do not control third party websites or their privacy practices and, by accessing those websites, you acknowledge that you are using and relying upon them at your own risk. Those websites may place their own tracking technologies on your device and may have different rules regarding what information they collect, and how they use and disclose that information. We encourage you to read the privacy policy and terms of any website that you visit.
Security
We use physical, administrative, and technical safeguards to help protect the confidentiality, security, and integrity of your Personal Information. However, the Internet is not perfectly secure, and we are not responsible for security breaches not reasonably foreseeable or reasonably within our control.
Security of the Services also depends in part on you keeping your log in credentials confidential. If you know or suspect that your credentials have been compromised, please contact us promptly at compliance@avantassessment.com.
How Long We Retain Your Personal Information
We delete Personal Information within 90 days after termination of a contract or within 30 days of a written request. While a customer remains under contract, we will not retain that data for longer than 4 years.
With respect to the AvantProctor Services, we retain access to the audio and video of you taking the exam, which includes an image of the ID you used for verification purposes, for 14 days after the exam. We use this information in the event that there is a dispute by a customer about the exam performance results.
We may create and retain deidentified data for use for lawfully permissible purposes.
Opt-Out Policy
We may send our Home Customers and Education Customers emails with information about our products and services that we believe may be of interest. You may opt out of receiving these emails by clicking on the “unsubscribe” or “manage preferences” link that appears on the bottom of each email we send, or by contacting us at legal@avantassessment.com. Note that even if you have opted out of marketing emails, we may still send you emails related to the Services.
We do not send marketing emails to students.
Users from Outside the United States
If you are located outside of the United States, you acknowledge and consent that, in using the Services, your Personal Information will be transferred to, processed and stored in the United States. By visiting or using our Services, you acknowledge that we may transfer, process and store your Personal Information in this way and that your Personal Information will generally be treated in accordance with the applicable privacy laws of the United States (except as otherwise described in this Privacy Policy). These laws may be different from the privacy laws in your country. However, this does not change our commitment to safeguard your privacy, and we will comply with all applicable laws relating to the cross-border disclosure of your Personal Information.
Those who choose to access our Services do so on their own initiative and at their own risk, and are responsible for complying with all laws, rules, and regulations of the jurisdiction in which they are located. We may limit our Services’ availability, in whole or in part, to any person, geographic area or jurisdiction we choose, at any time and in our sole discretion. We do not represent or warrant that our Services, or any part thereof, is appropriate or available for use in any other jurisdiction. If you choose to access or use our Services, you consent to the use and disclosure of information in accordance with this Privacy Policy and subject to all applicable laws.
Additional Information for Users from the European Economic Area, Switzerland, and the United Kingdom
If you are a resident of the European Economic Area (EEA), we will generally manage your Personal Data under Regulation 2016/679 of the European Parliament and of the Council of April 27, 2016, on the protection of natural persons with regard to the processing of Personal Information and free movement of Personal Information, commonly known as the General Data Protection Regulation (the “EU GDPR”).If you are a resident of the United Kingdom (UK), we will similarly manage your Personal Data under the UK’s General Data Protection Regulation as defined in Section 3(10) and supplemented by Section 205(4) of the UK’s Data Protection Act of 2018 (the “UK GDPR”). We will also manage the Personal Data of residents of Switzerland in connection with the Swiss Federal Act on Data Protection (“FADP”). While the requirements of EU GDPR, UK GDPR, and FADP generally align with one another (as described in this section), we invite residents of the EEA, the UK, and Switzerland to contact us via email at compliance@avantassessment.com if you have questions regarding the manner in which we will manage your Personal Data or specific rights that are available to you as a resident of a particular jurisdiction.
As a resident of the EEA, the UK, or Switzerland, if you are an Education Customer or are accessing our Services under an Education Customer account, we generally function as a “data processor” and process Personal Data according to the instruction of the Education Customer, who is the “data controller.” Our processing purposes are limited to those agreed to by the Education Customer and authorized Data Subject If you are a Home Customer or are accessing our Services under a Home Customer account, we generally function as a “data controller,” in which case you can find our lawful basis for processing your Personal Information in the section, “How We Use and Disclose Your Personal Information.”
Where required, we will implement Standard Contractual Clauses with our third parties, vendors or business partners or rely on such other transfer mechanisms, in accordance with applicable law, to ensure that the transfer of your Personal Information outside of the EU, the UK, or Switzerland is lawful. You may request details of the transfer mechanisms that we rely on to transfer personal information outside of your country by emailing us at compliance@avantassessment.com.
Depending on the circumstances, you may also have the following rights if you are a resident of the EU, the UK, or Switzerland:
- Access, update, or correct your Personal Information;
- Request deletion of your Personal Information;
- Receive a machine-readable copy of Personal Information concerning you that you have provided to us;
- In certain circumstances, request to transfer your Personal Information to an applicable third party;
- Where you have provided your consent for our processing of your Personal Information, you may withdraw such consent by contacting us using the details provided below in the “Contact Us” section; and
- You may also restrict how we use your Personal Information while a complaint is being investigated.
You may exercise these rights by contacting us using the information at the bottom of this policy. The rules in your country may provide you with additional rights or may limit these rights. In all cases, we will provide rights in compliance with applicable laws, and if you contact us to exercise any of these rights, we will verify your request and respond within the time period required by applicable law. Please be aware, however, that your exercise of these rights is subject to certain exemptions to safeguard the public interest (for example, prevention or detection of crime) and our interests (for example, our maintenance of legal privilege).
If you believe we are unlawfully possessing, using, or disclosing your Personal Information, you have the right to complain to your local data protection supervisory authority. Residents of the EEA find contact details here: https://edpb.europa.eu/about-edpb/board/members_en.
Your Rights
Depending on where you are located or where you reside, applicable laws may provide you with rights regarding your Personal Information, and we will respect those rights as required by law.
If you are located in the EEA, Switzerland, or the UK, you have the right to:
- Access, update, or correct your Personal Information;
- Request deletion of your Personal Information;
- Object to certain processing of your Personal Information, including processing related to marketing;
- Receive a machine-readable copy of Personal Information concerning you that you have provided to us;
- In certain circumstances, request to transfer your Personal Information to an applicable third party;
- Where you have provided your consent for our processing of your Personal Information, you may withdraw such consent by contacting us using the details provided below in the “Contact Us” section; and
- You may also restrict how we use your Personal Information while a complaint is being investigated.
You may exercise these rights by contacting us using the information at the bottom of this policy. The rules in your country may provide you with additional rights or may limit these rights. In all cases, we will provide rights in compliance with applicable laws, and if you contact us to exercise any of these rights, we will verify your request and respond within the time period required by applicable law. Please be aware, however, that your exercise of these rights is subject to certain exemptions to safeguard the public interest (for example, prevention or detection of crime) and our interests (for example, our maintenance of legal privilege).
Updates to This Privacy Policy
As our Services evolve, we may make changes to this Privacy Policy. We will alert you to changes by providing notice within the Services or otherwise as required by law. If we make material changes to this Privacy Policy, we will send notice and request consent from the Customer in the manner required by law. The “last updated” note at the top of this policy indicates when it was last revised.
Contact
If you want to contact us to exercise your rights under this Privacy Policy, learn more about your rights or our privacy practices, or to request access to this Privacy Policy in an alternative format, contact us at:
Mail:
Avant Assessment, LLC
940 Willamette Street, Suite 530
Eugene, OR 97401
E-mail: legal@avantassessment.com
If you have concerns or complaints regarding this Privacy Policy or our data handling procedures, you may have a right to lodge a complaint with a supervisory authority.
EU GDPR Representative:
Adam Brogden contact@gdprlocal.com
Tel +35315549700
INSTANT EU GDPR REPRESENTATIVE LTD
Office 2
12A Lower Main Street, Lucan Co. Dublin
K78 X5P8
Ireland
UK GDPR Representative:
Adam Brogden contact@gdprlocal.com
Tel +44 1772 217800
1st Floor Front Suite
27-29 North Street, Brighton
England
Privacy Policy Provisions for Latin America
Our role as Data Processor and Data Controller
Avant primarily serves educational institutions, and in these cases, we act as a “data processor” under applicable data protection regulations, including those in Latin America. When you access our Services through an Education Customer account, Avant processes Personal Data strictly according to the instructions provided by the Education Customer, who is the “data controller.” Our processing purposes are limited to those agreed to by the Education Customer and authorized by the Data Subject.
For our Home Customers, Avant acts as a “data controller.” In these instances, we determine the purposes and means of processing your Personal Data in accordance with applicable data protection laws, including those in Latin America. You can find our lawful basis for processing your Personal Information in the section, “How We Use and Disclose Your Personal Information.
For any questions, concerns, or requests regarding the processing of your personal data, please contact us using the following information:
| Business Name: | Avant Assessment, LLC |
| Tax Identification Number (Tax ID): | 80-0009624 |
| Registered Address: | 940 Willamette St. Suite 530, Eugene, OR 97401 |
| Email: | legal@avantlanguage.com |
| Website: | www.avantassessment.com |
What we use your data for
In the development of our activities and in compliance with the legal requirements of each jurisdiction in Latin America and other applicable regulations, Avant may store, use, share, transfer, transmit, and delete Personal Data solely and exclusively for the purposes indicated below, or those accepted by the Data Subjects at the time of data collection through the Authorization:
| Providing and Maintaining Services |
|---|
| To provide and maintain the Services, including creating and managing login credentials, authenticating users, and allowing participation in tests and assessments. |
| To provide test results, scores, feedback, and proctoring results. |
| To conduct proctoring directly or through third-party partners when requested by an Education Customer. |
| To generate and provide performance reports to Customers. |
| To share test results and student emails with badging or credentialing partners when enabled by the Customer. |
| To integrate third-party tools and applications that enhance the functionality of our Services. |
| To manage user profiles and preferences |
| Customer Support and Communication |
|---|
| To provide customer support via phone and email. |
| To maintain the security of the Services. |
| To communicate with users regarding the Services and solicit feedback. |
| To provide existing Customers with marketing materials, updates, and offers. |
| Users can unsubscribe or opt-out at any time. |
| To provide multilingual support |
| To offer self-service support options, such as FAQs and knowledge bases. |
| To send notifications about service updates, new features, or scheduled maintenance. |
| Payment Processing and Business Transactions |
|---|
| To process payments in connection with the Services. |
| In the event of a reorganization, merger, sale, assignment, bankruptcy, or similar business change, to transfer Personal Data to the new entity or owner. |
| To provide users with payment history and invoices for their records. |
| To manage and update user consent preferences in line with organizational changes. |
| Legal and Compliance |
|---|
| To comply with legal obligations and regulatory requirements. |
| To protect against fraudulent activities and ensure the security of our services and user data. |
| In the event of an investigation or to fulfill legal requirements, share Personal Data with assisting entities or as required by law. |
| To protect legal rights or respond to lawful requests, court orders, or regulatory inquiries. |
| To conduct regular security audits and vulnerability assessments to protect user data. |
| To develop and enforce robust data protection policies and procedures. |
| To collaborate with law enforcement and regulatory bodies as necessary to ensure compliance with legal standards. |
Jurisdiction Specific Rules
Data protection laws vary across regions throughout Latin America, and, at Avant, we are committed to complying with the specific legal requirements in each country where we operate. Below are the rules and practices we follow to ensure compliance with local data protection regulations, along with the legal authorities responsible for oversight:
| MÉXICO | |
|---|---|
| For Data Subjects accessing our Services from Mexico, we adhere to the Federal Law on the Protection of Personal Data Held by Private Parties (LFPDPPP). Key provisions include: | |
| Rights | Users have the ARCO rights: right to Access, Rectify, Cancel, and Oppose the processing of their personal data. However, the Inquiry must contain a copy of the legal document of identification of the Data Subject that presents it, to support the titularity over the Personal Data being inquired. |
| Response time frame | The Data Controller shall inform the Data Subject of the decision regarding their request for access, rectification, cancellation, or objection within a maximum period of twenty (20) days from the receipt of such request. Should the decision favor the Data Subject, the necessary actions to effectuate this decision shall be completed within fifteen (15) days from the date on which the Data Subject is notified of the decision. The aforementioned time frames for response and implementation may be extended once for an equivalent period if justified by the circumstances of the case. |
| Legal Authority | The Federal Institute for Access to Information and Data Protection (INAI) serves as the authority responsible for data protection in Mexico and for upholding the rights of Data Subjects. Its primary functions include monitoring compliance with the Federal Law on the Protection of Personal Data Held by Private Parties, promoting transparency, and safeguarding individuals’ rights to privacy and personal data protection. INAI holds the authority to investigate complaints, impose sanctions, and provide guidance on data protection practices. Click here to access the official site. |
| BRAZIL | |
|---|---|
| For Data Subjects accessing our Services from Brazil, we adhere to the Brazilian General Data Protection Law – LGPD (Law No. 13,709). Key provisions include: | |
| Rights | Data Subjects have access to the same rights provided in this policy. However, it is important to note that they have the right to make the inquiry through a petition before the national legal authority. |
| Response time frame | The Data Controller shall notify the Data Subject within a maximum of fifteen (15) days from the date the inquiry is received. This response period may be extended once for an equivalent duration if justified by the circumstances of the case. |
| Legal Authority | The National Data Protection Authority (ANPD) is Brazil’s designated body for overseeing data protection. Established under the LGPD. The ANPD is tasked with regulating, implementing, and monitoring compliance with data protection laws. Its functions also encompass educating the public, fostering data protection culture, and liaising with other regulatory bodies both domestically and internationally. Click here to access the official site. |
| Additional Provisions | Data Protection Officer (DPO): The appointment of a DPO is mandatory for all companies under the LGPD. The DPO acts as a communication channel between the controller, data subjects, and the National Data Protection Authority (ANPD). |
| COSTA RICA | |
|---|---|
| For Data Subjects accessing our Services from Costa Rica, we adhere to the Law on Protection of the Person Against the Processing of Personal Data (Law No. 8968). Key provisions include: | |
| Rights | Data Subjects have access to the same rights provided in this Policy. |
| Response time frame | The Data Controller will notify the Data Subject, within a maximum period of five (5) business days from the date the inquiry was received. |
| Legal Authority | The Agency for the Protection of Citizens’ Data (PRODHAB) governs data protection in Costa Rica. It operates under the Law on the Protection of the Person concerning the Treatment of Personal Data and is responsible for ensuring the lawful processing of personal data. PRODHAB ‘s duties include auditing data controllers, handling data subject complaints, and promoting awareness about individuals’ rights to data privacy. Click here to access the official site. |
| NICARAGUA | |
|---|---|
| For Data Subjects accessing our Services from Nicaragua, we adhere to the Law on Protection of Personal Data (Law No. 787). Key provisions include: | |
| Rights | Data Subjects have access to the same rights provided in this Policy. However, there are different response time frames depending on the Inquiry. |
| Response time frame | The Data Controller will provide a response to the Data Subject within a maximum period of ten (10) business days from the date the inquiry for information was received, but within a maximum period of five (5) business days for inquiries regarding any other right in this Policy. |
| Legal Authority | Data protection is overseen by the Directorate for Personal Data Protection, established under the Law on Protection of Personal Data. This authority is tasked with ensuring compliance with the law, safeguarding individuals’ privacy rights, overseeing data processing activities, and addressing grievances related to data protection violations. Please visit Nicaragua’s Department of the Treasury web site for additional information. |
| COLOMBIA | |
|---|---|
| For Data Subjects accessing our Services from Colombia, we adhere to the Statutory Law 1581 of 2012 (Law on Protection of Personal Data). Key provisions include: | |
| Rights | Data Subjects have access to the same rights provided in this Policy. However, there are different response time frames depending on the Inquiry. |
| Response time frame | The Data Controller shall notify the Data Subject within a maximum of ten (10) business days from the date the Inquiry for Information is received. This period may be extended once for an additional five (5) business days if justified by the circumstances of the case. For inquiries concerning any other rights, the Data Controller shall notify the Data Subject within a maximum of fifteen (15) business days, with the possibility of a single extension of five (5) business days, provided that the circumstances justify such an extension. |
| Legal Authority | The Superintendence of Industry and Commerce (SIC) is the regulatory body responsible for data protection in Colombia. It enforces the Statutory Law on Data Protection, ensuring that personal data is processed in accordance with legal provisions. SIC’s functions include investigating breaches, imposing sanctions, and educating the public on data protection rights and responsibilities. Click here to access the official site. |
| ARGENTINA | |
|---|---|
| For Data Subjects accessing our Services from Argentina, we adhere to the Personal Data Protection Law (Law 25.326). Key provisions include: | |
| Rights | Data Subjects have access to the same rights provided in this Policy. However, there are different response time frames depending on the inquiry. |
| Response time frame | The Data Controller shall notify the Data Subject within a maximum of ten (10) days from the date the Inquiry for Access is received. For inquiries concerning any other rights, the Data Controller shall notify the Data Subject within a maximum of five (5) business days. |
| Legal Authority | The Argentine Agency for Access to Public Information (AAIP) is the authority responsible for enforcing data protection laws in Argentina, specifically the Personal Data Protection Law. The agency’s functions include monitoring compliance, handling complaints from individuals regarding data misuse, conducting investigations, and issuing guidelines to ensure the protection of personal data and the rights of data subjects. Click here to access the official site. |
| SURINAME | |
|---|---|
| For Data Subjects accessing our Services from Suriname, we adhere to globally recognized data protection standards: | |
| Rights | Although Suriname does not recognize any specific rights regarding personal data, Avant clients have access to the same rights provided in this Policy for all Data Subjects. Keep in mind that we adhere to globally recognized data protection standards. Additionally, we are keeping abreast of regulatory changes to ensure future compliance. |
| Response time frame | Although this jurisdiction does not provide a specific response time frame, we provide our users with a response in a maximum of fifteen (15) business days. |
| Legal Authority | While no dedicated data protection authority currently exists, we are committed to maintaining transparency, safeguarding user rights, and aligning with forthcoming legal requirements. |
| ECUADOR | |
|---|---|
| For Data Subjects accessing our Services from Ecuador, we adhere to the Organic Law on Data Protection. Key provisions include: | |
| Rights | Data Subjects are entitled to the rights outlined in this policy, with two additional rights: 1) the right to suspension of data processing while an inquiry regarding the right to update or object is being addressed by Avant; and 2) the right not to have an inquiry decided by automated processing. |
| Response time frame | The Data Controller shall notify the Data Subject within a maximum of fifteen (15) days from the date the inquiry is received, irrespective of the right concerned. |
| Legal Authority | The Superintendence of Personal Data Protection, established under the Organic Law on Data Protection, is charged with ensuring compliance with national data protection regulations. It is responsible for protecting individuals’ rights to privacy and personal data, overseeing data processing activities, and addressing complaints and violations. The authority also plays a role in promoting best practices and educating data controllers and the public about data protection. Click here to access the official site. |
| Additional Provisions | To ensure that personal data is not retained longer than necessary, the data controller will establish deadlines for its deletion or periodic review.The Data Processor or Data Controller of the Personal Data must implement a process of continuous and ongoing verification, evaluation, and assessment of the efficiency, efficacy, and effectiveness of the technical, organizational, and other measures implemented to guarantee and improve the security of personal data processing. |
Procedure for Exercising Rights
We are dedicated to respecting and upholding your rights regarding your Personal Data across all the countries we operate in. To ensure compliance with local regulations, the procedure for exercising your rights is as follows:
- Identify Your Rights:
Depending on the country, your rights may include access, rectification, erasure, restriction of processing, objection to processing, data portability, and withdrawal of consent where applicable among others displayed in this policy as well as in specific local law. These rights are subject to the specific regulations of each country. For that reason, it is important that you identify the right you are exercising when submitting any request. - Submit an Inquiry:
To exercise your rights, you or your authorized representative should submit a Inquiry to us via the submission of the form displayed on the following link: Exercise My Privacy Rights | Avant Assessment. Include your full name, contact information, and a detailed description of your Inquiry. Please specify the country you are making the request from, as this will guide our compliance process. - Verification Process:
We may need to verify your identity to protect your Personal Data. This could involve requesting additional information or identification documents, in accordance with local legal requirements. - Response Time Frame:
Our response time frame will be in accordance with the laws of your country. We will inform you of the applicable timeframe when acknowledging receipt of your request. In cases where more time is needed, you will be notified of the reason for the delay and the extended timeframe, as permitted by local law.In any case, at maximum we will provide you with an answer in a maximum of fifteen (15) days, bearing in mind that in the following section specific time frames for each jurisdiction will be provided. - Possible Outcomes:
After reviewing your request, we will take appropriate action based on the legal framework in your country. This may include providing access to your data, making corrections, or deleting information. If we are unable to fulfill your request, we will provide an explanation according to the relevant legal standards. - No Fee Required:
Generally, you will not be charged any fee for exercising your rights. However, if your request is manifestly unfounded or excessive, we may charge a reasonable fee or refuse to comply with the request, in accordance with local laws. - Assistance and Support:
For any questions, concerns or assistance regarding exercising your rights, please contact our Data Protection Officer at legal@avantlanguage.com. We are committed to helping you understand and exercise your rights effectively, in line with the legal requirements of your country.